Minutes from the Last IMA Annual Business Meeting

ANNUAL MEETING OF THE INTERNATIONAL MENTORING ASSOCIATION
APRIL 25, 2008
Las Vegas, Nevada
8:00 a.m.

President Pascarelli called the meeting to order at 8:10 a.m.

President Pascarelli asked for a motion to approve the minutes from the March 25, 2007 annual meeting. Nathan Avani, emeritus board member so moved. Nancy Phenis-Bourke, assoc. member, seconded. Motion carried.

President Pascarelli called for a motion to adopt the April 25, 2008 agenda. Fran Kochan, board member so moved. Carmen Carter, board member, seconded. Motion carried.

Announcements and Introductions:

President Pascarelli reminded those who had purchased silent auction items to be sure to stop by the registration desk and pick them up and that at the closing session we would find out who had the ‘best’ poker hand and award the prizes.

Treasurer's Report:

Cheri Lay reported the Year End Balance in the IMA account as of December 31, 2007 was $8,732.62.

The 2007 conference in Atlanta lost $16,441.55 which had to come out of the association budget to cover the costs. Report accepted.

Membership report:

Cheri Lay reported that the IMA currently had 204 members and that the count was from January to April, reminding people that the IMA’s fiscal year ran the same as the calendar year. Lay pointed out that on the back side was a map showing the number of members by state.

Nathan Avani pointed out that there were some large states with low membership and asked if there was anything being done to increase membership. Pascarelli explained that the board was working on putting together regional meetings to try and get more collaborative involvement in an attempt to increase the membership. All in attendance were asked to consider joining and to invite their colleagues to do the same when they returned home.

Membership report was accepted.

Nominating Committees Report:

Thomas Ganser, Nominating Committee Chair, explained the process the board uses to elect members: nominations are solicited either from members or though a self-nomination process; nominees submit required paperwork; committee reviews all nominations to be sure they meet the requirements; interviews are conducted and the committee recommends individuals to the Chair. At the board meeting, the Chair informs the board of the committee’s recommendations. Nominees are asked to give a brief statement to the membership at the annual business meeting explaining why they would like to become a board member and what they believe they can contribute. The general membership present at the meeting votes on the nominees.

The following members are seeking positions on the board: Kevin Carreathers, Brenda McIntosh, Elizabeth Nicholson, Nancy Phenis-Bourke and Karen Posa.

Each nominee gave a brief statement. Voting took place and all individuals were elected. Their terms are for 4 years and run from the conclusion of the 2008 conference to the end of the 2012 conference.

Governance Committee Report:

Linda Coy stated that for the past two years the committee and the board had studied the by laws in great detail and had found numerous inconsistencies, and were bringing the by laws to the membership to vote on the changes recommended by the board. Some of the changes were strictly for clarification, others to clear up inconsistencies, and others because the way the IMA now works is different from what the by laws said.

Coy noted that since there were so many changes the results would be posted on the web site once they had been tabulated. She then fielded questions before the votes were collected.

President Pascarelli asked that a motion be made to adjourn the Annual meeting so we could go to the 9:15 sessions. Gloria Simms so moved; Carmen Carter seconded. Motion approved.

Annual Meeting adjourned at 9:00 a.m.

Respectfully submitted,

Cheri Lay
Secretary/Treasurer